FAMILY GUIDE
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Table of Contents
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1. OUR MISSION STATEMENT
The mission statement of Saint Stephen's Episcopal School gives us focus. For the school to be successful, every student, every faculty and staff member, and every family must be cognizant of the school’s mission and carry it out to the best of their ability.
The mission of Saint Stephen's Episcopal School is to:
- Provide a superior academic program which prepares each student for a college or university compatible with the individual’s academic ability, interest and needs;
- Instill in each student a love of learning, an active respect for all members of the school community, and a fundamental sense of integrity;
- Provide a nurturing environment which values independence and self-worth, physical health, spiritual awareness, and responsible global citizenship.
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2. ALMA MATER/SCHOOL PRAYER
Saint Stephen’s Alma Mater
Saint Stephen’s now we sing to thee
This our song of loyalty.
Green and gold declare thy fame
As we praise thy honored name.
May our echoes ever ring
Like the soaring falcon wing.
Through your halls of memory
Here our hearts will ever be.
Saint Stephen’s School Prayer
Loving God, gracious Lord, thank you for the life we share at Saint Stephen's Episcopal School. Help us to do our part in making this community a place where we all can become whom you created us to be. Empower those who teach and those who learn to be fulfilled by sound learning, new discovery, and the pursuit of wisdom. Open our hearts to your love that we might feel your presence among us. Guide and strengthen us by your Spirit, that we might love one another as you love us, freely and fully, expecting nothing in return. In your most holy name we pray. AMEN.
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3. SAINT STEPHEN’S HONOR CODE
I will not lie.
I will not cheat.
I will not steal.
I will respect myself and others.
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4. SAINT STEPHEN’S THEOLOGICAL STATEMENT
Saint Stephen’s is proud of the diversity of religious faiths represented in its community. Christ Episcopal Church is the setting for regular chapel services of the school which are conducted by our school chaplain with the assistance of students and faculty members. All students are expected to attend the scheduled school chapel services, and parents, family and friends are cordially invited to join us.
Saint Stephen’s Episcopal School is a college preparatory school with a superior academic program. In addition, students have the opportunity to not only grow academically, but to enhance their spiritual awareness. At the school, there is an outward and visible expression of God’s presence and care for young lives. We believe God works through the people who have come together in this place as students and parents, faculty and staff, Board and community, reflecting a wide variety of life stages, vocations, and beliefs.
Through our theological studies and chapels, students’ lives may be transformed, renewed, and nourished for the journey of lifetime. We believe that all are called to a life that models God’s love and grace for all persons regardless of origin, ability, or religion.
Many religions are represented at Saint Stephen’s. Our chaplain is an Episcopal priest, who serves our school community with an appreciation and respect for all. We strive for justice and peace among all people and respect the dignity of every human being. We actively seek ways for all people to become partners with the spiritual goodness that builds a better world for this new generation.
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5. SAINT STEPHEN’S PHILOSOPHICAL STATEMENT
We believe:
- All students can learn. Successful classrooms are ones which seek to maximize student progress by providing instruction that meets multiple learning styles in age-appropriate environments.
- Fluid and flexible student grouping practices are in the best interest of students, and heterogeneous grouping is most often used in the school.
- Learning is most meaningful when students are encouraged to develop understanding of topics rather than simply covering topics to get to the next level. We realize that this process will take time, and we would rather cover less and learn more than cover more and learn less.
- Curriculum should be based on the best available research and not be decided as a result of the talents or bias of an individual teacher or the merits of a single text or instructional tool.
- Educators should be willing to engage students in discourse on values and moral issues as they arise in the classroom and the curriculum.
- Assessment of student work should take many forms; grades on tests and quizzes are an important part of the process but certainly are not the only criterion or indicator of a student’s achievement.
- High scores from standardized testing are the result of a well-rounded academic, creative, and physical education program rather than the result of test-driven classroom instruction.
- A well-rounded education involves risk-taking and learning in subject areas where a student may not have natural strength or interest. The learning process is ultimately more valuable than the attainment of a high grade.
- Students need to learn how to work successfully in cooperation with others and how to be active members of a community. We value and nurture the creative thinker and the independent learner.
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6. GOVERNANCE OF THE SCHOOL
The Charter and Bylaws of our school vest its governance in a self-perpetuating Board of Trustees. These men and women are elected for three-year terms. Candidates for trusteeship are sought among present and past parents of our school, alumni, and Christ Episcopal Church representatives, as well as community representatives who have indicated a significant interest in the growth and development of Saint Stephen’s. The officers of the Board are chosen by its members each spring.
The Board of Trustees hires the Head of School and charges him/her with the responsibility of maintaining the academic integrity of the School, assuring the preservation of its philosophy of education and spiritual purposes and providing the school’s efficient management.
A professional and experienced faculty is the heart of the academic life of Saint Stephen’s. Teachers in all academic areas have earned degrees and teach in their field of study. They maintain their own learning through professional development, summer study and other programs of continuing education.
Parent involvement is an important part of the Saint Stephen’s community. Open communication among students, parents, faculty and administration is a real strength of the school. Membership in the Parents’ Association is automatic and is one of the principal means of involvement. The Parents’ Association exists to support the school as does the Athletic Booster Club.
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7. SUPPORTING SAINT STEPHEN’S
As a private, independent school, Saint Stephen’s has worked hard to provide the best possible education for our children. Saint Stephen’s would not be what it is today without the considerable time and financial support of our Board, faculty, staff members, parents, grandparents, alumni and community friends.
We appreciate and rely on your financial contributions – tuition covers approximately 80% of the cost of an education at Saint Stephen’s. But there are also other ways to show your support for your child and for the school:
1. Wear your name tag to help maintain security; your name tag is also a friendly way to meet others on campus.
2. Support your child’s activities. Be a part of his or her special interests. Come enjoy performances, competitions and celebrations.
3. Volunteer. Find an activity that suits your interests and skills and help out at Saint Stephen’s. You have a lot to offer and we need you!
4. Stay informed about Saint Stephen’s and its daily activities. Go on-line (www.saintstephens.org) and read the Falcon Flash. Look for email from the division directors and monthly news from the Parents’ Association. Be sure to read your summer mailings thoroughly – the mailings and Web site contain important information.
5. Make sure the school continues to be a special place. Give generously to the school. Enthusiastically support the Saint’s Fund. Attend the Parents’ Association activities and events. Become an Athletic Booster Club member. If you have special interests regarding making a charitable contribution, call the Development Office at (941) 746-2121 X118.
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8. GENERAL POLICIES AND PROCEDURES
For students in grades 9-12, please refer to the Upper School Student/Parent Handbook for detailed information about rules, policy, and procedures in that division. Please note that the Upper School Handbook does not replace the Family Guide but rather provides information specific to the Upper School.
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8.1 Admissions Procedures
Saint Stephen's Episcopal School does not discriminate on the basis of race, color, religion, sexual preference, national or ethnic origin in the administration of its education or admissions policies, scholarship, athletic or other school administered programs.
Readiness to undertake the Saint Stephen’s academic program and personal character and promise are determining considerations in the admissions process. The process begins with application to the school. Applicants must arrange to have official transcripts/report cards and teacher recommendations sent to the school. Students in grades 3-12 must also complete a student questionnaire and provide a writing sample. A personal interview is normally required. Upon receipt of the application materials, the school will arrange a testing date for the applicant. Testing begins in January of the year in which fall enrollment will occur. Admission is rolling. Contracts for admitted students are sent out in late January each year and must be returned with a reservation fee by February 28. Applicants accepted after the February date will have ten days to return the signed contract with the reservation fee. This process will be followed until all classes are full. Students enrolling for the first time must provide the school with a copy of their birth certificate, social security number, proof of immunization, and physical.
Important Notes: Students entering as Fledgling Falcons are required to be age three by June 1.
Students entering Pre-kindergarten are required to be age four by June 1.
Students entering Kindergarten are required to be age five by June 1.
Regardless of age, any student attending Saint Stephen’s who is not living with a parent must reside with an adult family member, legal guardian, or in the dormitories at the IMG Academies.
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8.2 Financial Aid
Financial assistance is available and all families wishing to be considered for such a grant-in-aid must apply by mid-February. Application for aid begins by notifying the Admissions Office of your intent. In early January, that office will, in turn, send you an Intent to Enroll form and instructions on how to complete the Parent Financial Report online. Both of these forms need to be completed by mid-February. Income tax returns supporting the Parent Financial Report are due in the Business Office by mid-March.
Financial aid is awarded based on need, beginning with current students. If funds are available, new students will also be considered for aid. Students with outstanding charges for the current year will not be considered for aid until all past due amounts are paid.
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8.3 Re-Enrollment
By late January, current families of Saint Stephen’s will receive re-enrollment contracts for the next academic year. In order to assure your child a place for the following year, the contract and reservation fee must be returned by February 28. The reservation fee is non-refundable and is applied against tuition.
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8.4 The School Day
Students should arrive on campus with enough time to prepare for class beginning at 8:00 a.m. School dismisses at 3:00 p.m. Sports events, team practices, tutoring sessions, detention, or extra-curricular activities may continue until later in the afternoon.
Please understand that we cannot provide supervision or assume responsibility for students arriving before 7:45 a.m. or remaining after 3:00 p.m. unless there is a specific activity scheduled for students at which faculty or athletic coaches supervise within a designated area on campus. We do, however, offer supervision in an after-school program until 5:30 p.m. for Pre-Kindergarten through Grade 6 students at an extra charge. Lower/Intermediate School students fill out an Aftercare registration form and report to Aftercare at 3:05 p.m. If parents have not arrived by 3:05 p.m., students will automatically be sent to Aftercare. Middle School students can attend an after-school study hall in the Upper School library from 3:00-4:50 p.m. for a fee.
Faculty are on campus from 7:45 a.m. to 3:30 p.m. The front reception desk remains open until 5:00 p.m.
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8.5 Medical Policies and Use of Medication
Every Saint Stephen’s student must have a fully completed student Resource Card on file in the school office. If a child must receive medicine at school, a medication authorization form must also be on file. All medication must be provided by the parents.
Students with contagious diseases must remain at home or will be sent home by the school. They may return to school when they have been free of fever and/or vomiting for 24 hours and/or have been given clearance by a physician. The return of students following an extended illness will be reviewed on an individual basis, based on his/her ability to complete academic requirements for the school year.
MEDICATION GUIDELINES
NOTE: Whenever possible, medications should be given at home.
- Prescription medication will be administered at school if the medication is delivered to school by a parent or guardian, in the container in which it was dispensed. The medication must be counted and a parent medication authorization form filled out and signed. Special authorization forms are needed for medications that are to be given on overnight trips or field trips outside of regular school hours.
- Over-the-counter or sample medications must be accompanied by orders from the physician, a signed parent medication authorization form, and specific instructions for administration.
- A separate supply of medication must be kept at school. Medication will not be transported by the student between home and school on a daily or weekly basis. Please ask your pharmacist for a second container with a prescription label.
- The label must indicate the student's name, name of medication, physician's name, dosage, and instructions for administration.
- If the medication requires equipment for administration (i.e. cup, spoon, dropper) the parent is responsible for supplying the articles, labeled with the student's name.
- New parent medication authorization forms will be required each school year or with any change in medication.
- When medication is discontinued or at the end of the school year, medication that is not taken home by the parent will be destroyed.
- Self-medication
Students who have a history of severe allergic reactions and asthma attacks may self-medicate if the school receives a written prescription from their physician stating that they may carry medication on their person and self-medicate. A parent authorization form should be completed and signed by the parent, as well.
- Handling and Storage
In accordance with Florida Statute1006.062, each prescribed medication to be administered by school personnel shall be received, counted and stored in its original container. The expiration date of medication will be checked. When the medication is not in use, it shall be stored in its original container in each Division Office under lock and key.
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8.6 Campus Boundaries and the Reach of the school
Campus boundaries apply to students during the school day, i.e., from 8:00 a.m. to 3:00 p.m. or when a student arrives on campus until the student leaves the campus at the end of his/her last activity or appointment, i.e., extra-curricular activities, sports, academic or disciplinary appointments. Students not involved in a scheduled activity should not be on the school campus.
The campus boundaries are: First Avenue West to the north; Manatee Avenue to the south; 37th Street West to the east; and 41st Street West to the west. Students are to remain in the appropriate division during the school day unless given permission to be elsewhere on campus.
Within our boundaries, Saint Stephen’s is smoke, drug, and pet free with the exception of service animals.
Students are considered to be under the school’s jurisdiction when they are:
- on campus at any time.
- traveling to and from the campus on Saint Stephen’s transportation for a regular school day or any school event.
- on or off campus at school-related events including, but not limited to, athletic events (as a participant or an observer), field trips, service learning activities, school-sponsored overnight trips, and other events where students directly or indirectly represent Saint Stephen’s.
- interacting with the school Web site, server, or communicating via e-mail to or from a school e-mail address.
Consequences for violations of the school’s rules and expectations apply any time students are in the reach of the school. In addition, violation of state or federal laws off-campus will result in action being taken by the school as well as possible referral to local law enforcement agencies. The School cooperates completely with all investigations conducted by law enforcement and government agencies.
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8.7 Attendance
Students are expected to attend classes every day of the school year. Important learning takes place each day in the classroom. Much of a student’s education occurs by listening to others, observing others and participating in activities and discussion. No matter what the reason, an absence is lost learning time.
Absences can and do affect a student’s performance. In the event of extended absence, parents may be asked to pay for individual tutoring. Ample vacation time is provided during the school calendar. Please do not take your child out of school unless it is absolutely necessary. Integrity and truthfulness in the area of absences is expected of all school families; a school which is serious about its academic programs expects no less seriousness from students and their families. Saint Stephen’s works cooperatively with the parents to prepare students for college and, ultimately, for life. It is unacceptable to miss school in order to “catch up” with assignments, papers, or to gain an extra day of study for a scheduled exam.
- If a student has missed an inordinate number of days, parents must contact the Division Director.
- To be eligible to participate in any sport or after school/evening activity or event, a student must be in school for a minimum of four periods or three and a half hours.
- Excessive absences may result in grade retention.
Parents are expected to call Ms. Deanna Dickey at (941) 746-2121, ext. 101, before 9:00 a.m. to verify their child’s absence. For safety purposes, if the school has not been informed, Ms. Dickey will call the parents.
Absences will be excused for the following reasons only:
- A student’s illness with a doctor’s note required after the third (3rd) consecutive day;
- An unavoidable medical, dental, or other appointment with a note from the provider; (The school should be informed in advance; however, every attempt should be made to schedule appointments outside school hours.)
- A previously authorized college visit; (See pages 18-19 in the Upper School Handbook.) Families are encouraged to schedule college visits on the two (2) long weekends provided by the school for this purpose or during spring break.
- Severe illness, trauma, or death in the student’s immediate family;
- A school-sanctioned activity;
- IMG students attending a pre-approved sports event;
- To attend religious services or observe holidays of their own family’s faith; (The School should be informed in advance.)
All other absences will be unexcused.
When students must leave during the school day, they must sign out at the appropriate office. When students arrive late or return from an appointment, they must sign in at the appropriate office. Seniors in good standing may leave the campus on foot only during lunch. During Semester Examination periods, all Upper School students may walk off campus for lunch. Parental cooperation in these areas is important. Please do not ask for your child to be permitted to leave the campus except for professional appointments that could not be arranged at any other time.
In the event of an illness while at school, parents will be contacted before the student is allowed to leave campus. Please be sure to keep all phone numbers updated -- home, cell, work, etc.
The make-up policy for all missed work is as follows: an excused absence is one-for-one (i.e., for each day missed, the student is given one day to make up the work up to five days). Students are encouraged to keep up with assignments by checking teachers’ Web sites.
In Upper and Middle School, work missed due to an unexcused absence must be made up but will not receive more than a grade of D. If work is not made up, a grade of zero (0) will be entered in the student’s record. If continued unexcused absences occur, the student will be in serious academic jeopardy.
In Lower and Intermediate School, no work will be given by the teacher in advance of family vacations. Work missed must be made up.
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8.8 Tardiness
Classes begin promptly at 8:00 a.m. Please help your children learn the value of their education by delivering them to school or encouraging them to arrive at school in plenty of time to get to class. Students who arrive late not only miss out on important learning, they disturb the rest of the class. Parental support is essential in making the tardy policy work. Consequences will be determined by division.
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8.9 Permission to Drive/Bike to School
Upper School students with a valid driver’s license are extended the privilege of driving to school. The parent’s written consent must be on file in the Upper School office, and students are expected to operate their vehicles in a safe and prudent manner at all times. All vehicles must have a Saint Stephen’s parking ID. Failure to meet these basic expectations may result in the loss of driving privileges.
All vehicles should be securely locked when not in use. The School does not assume any responsibility for loss or damage to student vehicles or their contents.
Students may not go to the student parking lot or use their cars during the school day without the permission of the Upper School office.
A student riding a bicycle to school must fill out a bicycle consent form found on the Web site (www.saintstephens.org). The form must be on file in the appropriate division office. Bicycles should be locked in designated bicycle racks around campus. Failure to meet these basic expectations may result in the loss of biking privileges. The School does not assume any responsibility for loss or damage to bicycles.
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8.10 Bus Service
- Each bus driver will have a list of riders and their stops.
- If students are not at the pick-up point on time, the bus will not be able to wait.
- Please notify bus drivers when your child is not riding the bus.
- From time to time, parents request that their child ride another bus home with a friend. A note must be sent to the Transportation Director in advance from both parties involved. Lower School students must also inform their teacher.
We ask your cooperation in instructing and having your child learn the following School Bus Regulations. These regulations are in the interest of student safety and comply with Florida Law and School Board Policy.
- Students are expected to be waiting at their bus stop at least five minutes prior to bus arrival time.
- Stand off roadway while awaiting bus.
- When available, students must wear seat belts.
- Keep your seat at all times when bus is moving.
- Keep arms and head inside window.
- Walk ten feet in front of the bus. Wait for the driver’s signal before crossing the road.
- Unnecessary conversation with the driver is dangerous. Please remain quiet.
- Outside of ordinary conversation, classroom conduct is to be observed.
- Absolute silence is required at all railroad crossings.
- The driver is in full charge of bus and students. Students must obey the driver.
- The driver has the right to assign students to certain seats, if necessary, to promote order on the bus.
- No eating or drinking is allowed on the bus.
- Students must be on time; the bus cannot wait for those who are tardy.
Violation of these rules will be reported by the driver to the Director of Transportation who has authority to suspend the student temporarily or permanently from riding the bus.
Bus routes will be posted each fall.
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8.11 Late Bus
The late bus will leave Monday through Friday at 5:15 p.m. sharp from the front of the Upper School.
Please have your son or daughter sign up for the late bus on the day they will need to ride it home. The sign-up sheet is at the desk in the Upper School office. Parents are responsible for being on time meeting this bus. The driver cannot wait.
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8.12 School Lockers, Cubbies, Student Bags and Cars
Each student is assigned a locker or cubby in which to place books, lunches, items of clothing, etc. In the Upper School, “locked” lockers are available. It is the student’s responsibility to make sure his or her locker or cubby is correctly used and kept locked if possible. The School reserves the right to open and examine all lockers, cubbies, student bags, and student cars parked on campus at anytime.
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8.13 Valuables at School
The School cannot accept responsibility for money, jewelry, or other valuables, including all electronic devices, brought to school.
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8.14 School Accounts
The School Business Office maintains up-to-date accounts for every student, listing all school charges. Statements of students’ accounts are mailed monthly, usually around the 25th. These statements show all outstanding charges and invoices due in the next month.
All fees are due on June 1. Tuition is due in accordance with the payment plan (A, B or C) selected by each family. Under Payment Plan A (full payment in advance), all tuition is due on June 1. Under Payment Plan B (two equal payments), fifty (50%) percent of the tuition is due on June 1, and the balance is due on October 15. Under Payment Plan C (ten equal payments), ten (10%) percent of the tuition is due on June 1, and a further 10% is due in each successive month up to March 1.
On the tenth of each month, all past due accounts will be assessed a 1½% (18% per annum) finance charge.
School policy requires that a student’s academic records not be released if an account is delinquent. A delinquency of more than 60 days may result in the student’s suspension from the school until suitable arrangements are made with the school Business Office. The parent or guardian agrees to pay, when due, the full amount of tuition for the academic year, all bills for other expenses, and any damage or loss to school property caused by the student. The parent or guardian acknowledges that there will be no reduction, refund, or remission of the amounts due hereunder as a result of the absence, withdrawal, or dismissal of the student.
A tuition insurance program is provided to all families. The insurance is provided at no cost for those who pay the full amount of the year’s tuition in advance, and a premium fee is charged for those choosing the semester or monthly billing plans. Details of the insurance coverage are printed on the reverse of the student’s contract.
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8.15 Books and Supplies
Students in grades 7-12 purchase their own textbooks either through an online book service or from a bookstore.
In grades PK-6, the textbooks are provided by the school and must be returned in good condition at the end of the school year. Part of their replacement cost is included in the annual comprehensive fee. However, an additional charge must be made for lost or badly damaged books.
Additional charges will also be made for lost library books. Broken or destroyed items, including laboratory equipment, will also be charged at replacement cost.
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8.16 Use of Cell Phones/Electronic Items
Cell phones/electronic items may be used before and after school, but must not be on during class. Upper School students may use cell phones in the courtyard area only.
School telephones are available for emergency situations. School phones are not to be used for social plans.
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8.17 Lunch Program
Families participating in the school’s lunch program place and
pay for lunch orders online through the link (www.myschoolaccount.com) found on the school’s Web site. Middle and Upper School parents may also establish a lunch limo account online from which payment will be drawn as lunch items are chosen by their child(ren). Lower and Intermediate School students may not use the lunch limo. No food or drink can be consumed in school buildings unless under the supervision of a faculty member.
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8.18 Vending Machines
Upper School students may use vending machines during their scheduled mid-morning breaks. Upper School students with “Study-Out” privileges may use them during their “Study-Out” time. Middle School students may use the machines after school. Lower and Intermediate School students may not use the vending machines at any time.
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8.19 Visitors/Name Tags
Security is of utmost importance at Saint Stephen’s. Visitors to the campus must sign in at the appropriate office and pick up a name tag to wear while on campus. Parents must wear their name tags which are provided each school year.
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8.20 Emergency Information
Saint Stephen’s has a thorough Emergency Plan for emergency situations.
In the event of an emergency on the Saint Stephen’s campus, parents will receive information via telephone trees which will be activated as soon as information is available from the school. Information will also be posted on the Web site and through voicemail at the main office. Web site: www.saintstephens.org Phone: (941) 746-2121.
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9. ACADEMIC POLICIES/PROCEDURES
9.1 Report Cards
The academic year is divided into two semesters, with a total of four interims. From Pre‑Kindergarten through Grade 3 we use a combination of symbols, check lists and individualized teacher comments to evaluate each student's progress. Parents are especially encouraged to discuss their child's report with the classroom teacher at any early point in the school year.
We employ the following scale of equivalency in Grades 4‑12:
A+ |
= |
97 - 100 |
= |
4.33 |
A |
= |
93 - 96 |
= |
4.00 |
A- |
= |
90 - 92 |
= |
3.67 |
B+ |
= |
87 - 89 |
= |
3.33 |
B |
= |
83 - 86 |
= |
3.00 |
B- |
= |
80 - 82 |
= |
2.67 |
C+ |
= |
77 - 79 |
= |
2.33 |
C |
= |
73 - 76 |
= |
2.00 |
C- |
= |
70 - 72 |
= |
1.67 |
D+ |
= |
67 - 69 |
= |
1.33 |
D |
= |
63 - 66 |
= |
1.00 |
D- |
= |
60 - 62 |
= |
0.67 |
F |
= |
59 and below |
= |
0.00 |
In the Upper School, Honors courses carry an additional weight of .5 and Advanced Placement (AP) courses are weighted 1.0. These weights do not affect the actual grade assigned by the classroom teacher. Rather, they are added when computing the grade point average. An F, even in an Honors or AP class, will always be 0.00 when the GPA is calculated. Our official transcripts show both an unweighted and a weighted grade point average.
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9.2 Comments
Lower/Intermediate School comments are written at the end of the second and fourth interims. Teachers write comments about each child in the Middle and Upper Schools at the end of the first and third interims. Comments are also written about a student whose grade is a C- or below or who shows a two-letter grade decrease at mid- or end-of-interim reporting.
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9.3 Semester Examinations
In grades 8-12, comprehensive examinations are scheduled near the end of each semester. The students’ examinations are the permanent property of the School. If it is necessary for a student to take a semester exam at a time other than when it is scheduled, an extra exam charge of $50.00 may be made for each exam.
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9.4 Conferences
A Parent/Student/Teacher Conference Day is held each semester. Grades 4-12 conduct student-led conferences. The dates of the conferences are on the school calendar and directions for scheduling conferences will be issued by each division in advance. The conference days normally follow the first and third marking periods. Parents are welcome to discuss their child’s progress with teachers or advisors at any time. Contact the division assistant or teacher/advisor for an appointment.
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9.5 Homework
Homework is considered an essential part of education at Saint Stephen’s. The general guideline for homework is approximately 15 minutes per grade level each school day. For example: 15 minutes in the 1st grade; 45 minutes in the 3rd grade; and 90 minutes in the 6th grade. If your child is spending considerably more or less time than this on homework, please contact your child’s teacher or advisor. No homework is assigned over Thanksgiving, Christmas, Easter and Spring Break vacations with the exception of AP courses. One night of homework may be assigned over three-day and four-day weekends.
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9.6 Study Hall in the Upper School
In the Upper School, most students take six courses within a seven-period schedule. The single free period is scheduled as a study hall that permits students to attend to homework within the structure of the school day. Typically, the only Upper School students not enrolled in a study hall are IMG athletes because their abbreviated academic day precludes a free period. Teachers supervise study halls to provide assistance and to monitor behavior. Study-out privileges are extended to a limited number of students with demonstrated academic achievement and personal responsibility. Seniors become eligible for consideration in their fall semester; juniors become eligible in the spring. Students in the study-out group remain accountable to a study hall teacher, and they must remain on campus.
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9.7 Saint Stephen’s Episcopal School Acceptable Use Policy
Saint Stephen’s Episcopal School offers Internet access for student use. This document contains the Acceptable Use Policy for a student’s use of the Saint Stephen’s computer network.
A. Educational Purpose
1. The Saint Stephen’s computer network has been established for a limited educational purpose. The term "educational purpose" includes classroom activities, career development, and limited high-quality, self-discovery activities.
2. The Saint Stephen’s computer network has not been established as a public access service or a public forum. Saint Stephen’s Episcopal School has the right to place reasonable restrictions on the material you access or post through the system. You are also expected to follow the rules set forth in this guide and the law in your use of the Saint Stephen’s computer network.
3. You may not use the Saint Stephen’s computer network for commercial purposes. This means you may not offer, provide, or purchase products or services through the Saint Stephen’s computer network.
4. You may not use the Saint Stephen’s computer network for political lobbying. But you may use the system to communicate with elected representatives and to express your opinion on political issues.
B. Student Internet Access
1. All students will have access to Internet World Wide Web information resources through their classroom, library, or school computer lab.
2. Lower, Intermediate and Middle School students will have Internet access only under their teacher's direct supervision using a classroom account.
3. Upper and Middle School students and a parent or guardian must sign an Acceptable Use Policy Agreement to be granted network access on the Saint Stephen’s computer network. This agreement must be renewed on an annual basis. The parent or guardian can withdraw his/her approval at any time.
C. Unacceptable Uses
The following uses of the Saint Stephen’s computer network are considered unacceptable:
1. You will not post personal contact information about yourself or other people. Personal contact information includes your address, telephone, school address, work address, etc.
2. You will not agree to meet with someone you have met online without your parent or guardian’s approval. Your parent or guardian should accompany you to this meeting.
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9.8 Academic Probation
A student will be placed on academic probation if, in the judgment of the Division Director and faculty, his or her work is in danger of falling to unacceptable levels. The student placed on probation will be monitored closely. A program will be designed to address particular areas of need. Regular and open communication between the family and the school is critical to clarify the student’s progress.
If a student is on academic probation, his/her renewal contract for the upcoming year may be delayed subject to an end-of-the-year review.
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9.9 Academic Honors and Societies
Middle School
Students with a grade point average between 3.00 and 3.49 in a given semester earn the Honor Roll for that semester. Students with a grade point average between 3.50 and 3.99 are placed on the Director’s List. The Head of School’s List is based on a weighted 4.00 grade point average. Students must earn at least a ‘B’ in Physical Education and in their elective courses to qualify for academic honors.
Upper School
Students with a weighted grade point average between 3.00 and 3.49 in a given semester earn the Honor Roll for that semester. Students with a weighted grade point average between 3.50 and 3.99 are placed on the Director’s List. The Head of School’s List is based on a weighted grade point average of 4.00. Students must earn at least a ‘B’ in Physical Education to qualify for academic honors.
The School belongs to Cum Laude and the National Honor Society. Please contact the Upper School Academic Office for more information about honor societies in the Upper School.
GPA
A student’s cumulative grade point average, both weighted and unweighted, is computed at the end of the junior year. This calculation is based on all work done at Saint Stephen’s in the Upper School. A second calculation is made after the first semester of the senior year.
Graduation with Honors
To graduate with honors, a student must have at least a 3.50 cumulative average weighted with a minimum attendance of four semesters at Saint Stephen’s.
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9.10 Graduation Requirements
The Saint Stephen’s School diploma is granted to students in the spring of their senior year who have satisfied the school requirements of four years of secondary education. In the course of those years, a student is expected to have earned a minimum of twenty-two (22) academic credits of which four (4) must be in English (one per year), four (4) in mathematics, three (3) in science, three (3) in social studies and three (3) in foreign language. Students must earn credits in the fine arts and physical education. In addition, participation in 75 hours of community service and in Interim Quest (IQ) along with the writing and presentation of a senior speech are required. A student’s financial account must be in good standing in order for the student to graduate.
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9.11 Supplemental Services
Extra Help, Tutoring, and Learning Specialists
Teachers at Saint Stephen’s spend extra time providing reinforcement and challenges to their students. Tutoring, but not by the student’s classroom teacher, is available for an extra charge when a particular student needs one-on-one teaching. The School expects regular communication between the tutor and the classroom teacher.
Students needing speech and language therapy or accommodation for learning differences may obtain the services of a specialist for an extra charge.
Saint Stephen’s offers a peer tutoring program at all grade levels.
Parents interested in the above services should contact their Division Director.
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10. COLLEGE COUNSELING
The Saint Stephen’s Episcopal School College Counseling Office provides a full range of support for students and their parents in the college search, application, and transition process. A staff of four (two counselors, an administrative assistant, and a part-time registrar and special projects coordinator) helps students gather, evaluate, and prioritize information in order to be well informed about their plans for college. Our staff monitors the timely completion and mailing of applications and all supporting documents. Our goal is to facilitate the college selection process while maintaining the central role of the student and the family in considering options and making this important decision.
As a college preparatory school, planning for college is an integral part of our program. At the Lower/Intermediate School level, it may manifest itself only in announcements as the children hear about the college choices of their older classmates, but the expectation of going to college is there. With a variety of seminars beginning in the Middle School, Saint Stephen’s college counseling program emphasizes the importance of academic diligence and co-curricular involvement as preparation for college success. Students are encouraged to start early and to pace the college search to allow the opportunity to ask many questions and to consult as many sources as possible for answers. Counselors advise students to define their academic strengths and preferences as they consider college majors or careers. The PLAN taken by freshmen in the fall provides our students with insight into possible careers to explore based on their interests, personality, and academic strengths. Sophomores meet with the college counselors in small groups to discuss college planning and to review their PSAT results. Students from 8-12 grades utilize the Naviance Family Connection program for Learning, Career, and Personality Assessments as well as to assist with their college search.
During the junior and senior years counselors help students realistically assess their chances of admission and encourage students to explore a range of options in terms of selectivity, curriculum, campus culture, location, and cost. Juniors and their parents access the Saint Stephen’s College Counseling Guidebook from the college counseling pages of the school’s Web site. This comprehensive booklet provides families with a step-by-step approach and calendars for both the junior and senior years. A six-hour series of college counseling classes during the junior year provides exercises in self-assessment, college search criteria, college terminology, computer college and career searches, and resume and essay writing, as well as pointers for putting one’s best foot forward in the application process. Beginning in the spring of the junior year students and parents meet individually with the college counselors. Additionally, parents of juniors and seniors are kept up-to-date with important dates and events through monthly college counseling letters and are encouraged to attend the Parent College Nights in the fall, the Financial Aid Information Session in January, and the Parent-to-Parent Panel in the spring.
Saint Stephen’s counselors help colleges learn more about Saint Stephen’s students by means of detailed letters of recommendation that highlight each student’s accomplishments in and out of the classroom. Colleges hear the latest Saint Stephen’s news during frequent visits with college representatives on our campus, at regional and national conferences, and on college campuses. Each fall, Saint Stephen’s co-sponsors the Bay Area Independent Schools College Fair which attracts nearly 200 colleges from across the country. Additionally, in the spring our students and counselors attend the NACAC College Fair in Tampa. February’s College Celebration Week includes a series of workshops presented by visiting college admissions officers. The IQ program in May includes college visit tours and a College 101 course which includes tips on writing the college essay. The Saint Stephen’s School Profile, which accompanies every application, is updated annually and includes information about Saint Stephen’s grading policies, grade distribution, curriculum, standardized testing, special programs, and distinctions.
Counselors assist students with testing strategies and in planning their testing calendars. PSAT prep and evaluation sessions are offered for sophomores and juniors. Juniors and seniors are encouraged to take both the SAT and ACT tests and the SAT Subject Tests (if applicable). Counselors work closely with the Academic Dean and advisors in regards to course selection and curriculum planning. The office maintains the college counseling pages of the Saint Stephen’s School Web site and a large resource library offering videos, DVD’s, college catalogues, viewbooks, guidebooks, test registration and prep materials and the use of three computers.
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College Visit Policy
Saint Stephen’s Upper School students are encouraged to use the fall and spring college visit weekends to visit colleges. Seniors in good standing can also arrange to miss as many as three days to attend college visit programs. Advance permission must be granted by the college counseling office. Second semester juniors on an academic honors list can also request permission from the college counseling office to miss one day for a special college visit program. All college visit requests must be granted at least one week in advance of the planned absence. All college visit requests are granted through the use of the planned absence form (initiated in the college counseling office) and approved by the Upper School Director.
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11. SCHOOL DISCIPLINE
Saint Stephen’s regards the proper conduct of all its students – their manners, courtesy and thoughtfulness towards the person and property of others – as essential elements of civilized living. At all times, student behavior must be appropriate to the place and the activity. Students will be held responsible for the results of their acts and decisions.
Participation in the life of this School is a privilege, one which may be lost, temporarily or permanently, if abused. For the safety and well-being of all, certain behaviors are specifically and strictly forbidden in or out of school or at any school-related functions.
They are:
- Use, threatened use, or possession of drugs, alcoholic beverages, tobacco, fireworks or any form of weapon
- Fighting, hazing, bullying or any other form of physical violence, or verbal assault including the use of profanity
- Plagiarism, dishonesty, lying, theft or gambling
- Vandalism or willful destruction or misuse of property
- Insubordination, defiance or direct disobedience shown to a member of the staff, faculty or administration
- Unauthorized absence from school
Students violating the prohibitions will be subject to disciplinary action. Such action may take any of the following forms:
- Expulsion – permanent separation from the school
- Dismissal – formal separation from the school with potential to apply for readmission in the future
- Suspension with or without loss of privileges
- In-School Suspension: Parents will be billed the cost of site supervision
- Out-of-School Suspension: Student will be at home and may not be on campus or take part in school activities
Students may receive a zero (0) for missed class work. Tests and quizzes should be taken and a maximum of 50% (F) will be given for the grade. If work is not made up, a grade of zero (0) will be entered in the student’s record.
- Detention
- Loss of certain school privileges
- Verbal or written reprimand
Standard of Civility
A positive and constructive working relationship between the school and a student’s parents/guardians is essential to the accomplishment of the school’s mission. The School accordingly reserves the right to terminate or not renew a student’s enrollment contract if the school reasonably concludes that the actions of a parent or guardian make such a positive and constructive relationship impossible or otherwise seriously interferes with the School’s accomplishment of its purposes. There will be no response from Saint Stephen’s to unsigned letters or anonymous phone calls. The School reserves the right to determine unsatisfactory conduct on an individual basis and to apply consequences deemed developmentally appropriate.
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12. ATHLETICS AND PHYSICAL EDUCATION
12.1 Philosophy Statement
The Departments of Physical Education and Athletics at Saint Stephen's intend that each student develop to the fullest physically so he/she may achieve his/her moral, intellectual and social aspiration with courage and a sense of purpose.
The excellence of physical fitness is our most important goal. That is, we hope that all students will develop the habit of good health practice and realize the effectiveness of some form of daily exercise in their lives as a whole. Our society has presented us with a great number of labor-saving devices that are blessings to our rapid pace of life but these same devices are close to eliminating physical exertion from our daily existence. In order to maintain and produce students with strength of intellectual, social and moral qualities, we also require that they have strength of the vital organs. With the achievement of these goals, Saint Stephen's students will attack their daily existence without fear, with less illness and body pain and with a vitality that will allow them to fulfill their desires.
Skill development is the second goal of our program. Each student must realize a sense of achievement in the fundamentals of body movement that will carry him/her confidently and safely through life. In addition, we are offering the opportunity for skill achievement in a variety of sports so the student may become accomplished in several team and individual activities. With this foundation and appreciation, he/she can take part in school or outside-of-school sports on an advanced social or recreational basis with a feeling of adequacy.
Third, this department offers the opportunity to develop fundamental skills for recreational purposes or for use in interscholastic competition. For students who do not desire, or possibly do not have the ability, to compete on a varsity team, we offer class competition in a variety of sports. This competition will let them fulfill their desire to compete as well as give them a chance to better themselves in a particular sport.
Varsity competition at Saint Stephen's is strong, and we expect success to continue in the future. The coaches have committed themselves to excellence in their particular sport. Saint Stephen's students performing effectively in this program will be equipped to make a great impact as they take their places as individuals in our rapidly moving society. At the close of the last academic year, over 70% of those students in grades 7-12 who were eligible to participate on the school's teams had done so.
The Athletic Department at Saint Stephen's is committed to several areas. These areas include: skilled teaching, the proper physical development of each student, the opportunity to develop skills and the interscholastic program for the highly skilled to take part in varsity competition. The goal of Saint Stephen's Athletic Department is excellence!
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12.2 Athletic Policy
Overall Purpose
- In a college preparatory school, with a resulting strong academic emphasis, there nevertheless is an important place for a strong athletic program. Students learn team play, sportsmanship, performance under pressure, the thrills of victory, and the agonies of defeat.
- Successful teams inspire others on campus and provide a source for high student morale.
- Athletics bring parents to campus and offer one of the few areas where they can participate in the program of the school.
- Athletics provide a physical outlet for the pressures of student life and rarely detract from a student's academic performance. Saint Stephen's is committed to providing a program that is competitive and that allows the most student participation possible.
Academic Responsibilities
While athletic team responsibilities must apply to all participants, including attendance and attitude, academic responsibilities also apply to each student. When both the athletic and academic areas compete for a student/athlete's time, the following policies apply:
- Every effort must be made to avoid conflicts whenever possible, since the student/athletes' responsibilities apply in both areas. Make-up tests in particular should not be assigned during the athletic period unless no other alternative exists. A teacher must inform the athletic coaches in a timely manner if this situation exists. The absence must be recorded as "excused."
- Occasionally there may be students in severe academic trouble. In this instance, the Division Director may decide that academics must come first and that athletics must be secondary until the student is no longer in trouble. The Division Director will work with the Athletic Director and devise a plan of action to assist students in need.
Varsity Level
At the varsity level, teams are expected to be the most competitive squads the school can field. Any eligible student can try out for a varsity team. After a period of time and after the coaching staff has made it clear how many players will make the team, a cut or modified cut system will be employed when there are more players than the coach intends to carry. Every player will be given a fair chance to make the team and will be measured by skill, attitude, leadership, commitment, and experience previously gained.
Junior Varsity Level
The purpose of the junior varsity is to develop players for the varsity. Although a no-cut policy applies to most junior varsity teams, not all players will play all the time or in every game. Younger players who are perfecting skills applicable to future varsity experience will have preference, as will older players whose leadership skills under gird the spirit of the team.
Middle School Level
A must-play-in-every-game policy (provided students attend practices and abide by team policies) will apply to all players on Middle School teams. Emphasis is on player development and not necessarily on winning.
Minimum Required Playing Time:
Soccer: 1/4 of game (15 minutes)
Volleyball: One game per match
Basketball: One quarter of game
Baseball: 2 innings per game
Softball: 2 innings per game
Policy on Practice and Game Attendance
International Management Group (IMG) Sports Academy and Club Students
Policy For: IMG or Club/Saint Stephen’s Same Sport (Soccer/Soccer, Baseball/Baseball, etc.):
Practice Requirements: Students are required to attend at least one full practice session per week to be a member of any Saint Stephen’s team and to be eligible to participate in interscholastic contests. Participation with teammates is important to game strategy and to building a sense of “team.”
Game/Match Requirements: IMG/Club students are required to attend all contests as required by the head coach of each team.
Policy For: IMG or Club/Saint Stephen’s Different Sport (IMG or club Soccer/Volleyball, etc.):
Practice Requirements: Students are required to attend all practice sessions to be eligible to compete in interscholastic contests.
Game/Match Requirements: IMG/Club students are required to attend all contests as required by the head coach of each team.
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12.3 General Athletic Guidelines
- Practice good sportsmanship.
- Control your temper at all times.
- No profanity. As a member of our teams, you are a representative of the school.
- Absolutely no smoking, drinking, or drugs. The use of performance-enhancing drugs/steroids is forbidden.
- You are expected to be at practice on time. Coaches will announce practice starting times.
- To play in games, you must come to practice. Unexcused absences will result in less playing time in games.
- If you miss a practice, see your coach before the practice you are to miss - with a note from your parents explaining the reason.
- All athletes are encouraged to improve themselves over the summer and during the off season. Summer leagues, camps, and Saint Stephen's Open Gym are excellent avenues.
- Fall practices generally begin 2 to 3 weeks before the opening of school. Please plan vacations so you will be available the first day of practice.
- Most Varsity level teams will hold practice sessions and/or play games during scheduled school vacation periods that fall during their respective seasons.
- Varsity and Junior Varsity coaches try to play as many players as possible in each contest. However, some players will not get into all contests. Playing time is based on such things as, but not necessarily in this order: skill, practice attendance, work habits and attitude. All players on Middle School teams will play in every game, as long as practice attendance requirements and team guidelines are adhered to.
- Saint Stephen’s offers a wide array of sports activities. Whenever possible, the school makes every attempt to keep all students who try-out for an athletic team on the roster. This is not always possible, however. At times, coaches may need to limit their roster sizes. By doing so, students will receive more instruction time, get more playing time in games, and be motivated to improve themselves in a particular sport. Smaller rosters will also make safer practice environments.
- Budget your time wisely. Use study halls, free time before games, etc., to do homework. Be consistent with your study efforts and good grades will follow.
- Similar to academic homework, athletes are expected to do "athletic homework". Athletes need to practice on their own, in addition to team practices, if they are to improve.
- Saint Stephen's is committed to building the strongest athletic program it possibly can. To do this, the cooperation of coaches, students, parents, faculty, administration and staff is essential. Communication with the coach is encouraged. If everyone works together, the sky is the limit!
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12.4 Away Game Procedures
- The week prior to an away game, Trip Sheets will be posted on the Saint Stephen's Athletics Web site. The Trip Sheet will include: a time schedule, address and telephone of the host school, and directions to the game site. To access the school’s Web site, go to www.saintstephens.org, click on ‘Athletics’, then click on ‘Trip Sheets’. The individual team pages will also have a link to the Trip Sheets page.
- Saint Stephen's provides transportation to the away game site and then back to Saint Stephen’s gym.
- Once the team returns to Saint Stephen’s gym, transportation home is the responsibility of each student. Late Bus transportation is available at 5:15 p.m., Monday through Friday. Students need to sign up for the Late Bus by 1:00 p.m. each day the bus is needed. The sign-up sheet is at the front desk in the Upper School office.
- If you are planning to pick up your child at the game site, please be there prior to the game's completion, as students will not be left at the game site to wait for a parent.
- If your child is to leave from the game site with someone other than yourself, please send a note stating such, or call the coach directly.
- Prior to leaving the game site, please make sure your child goes to the coach and personally points out with whom he/she is leaving.
- Please pick up your student at the scheduled return time at Saint Stephen’s. Cell phone communication is encouraged to confirm return times, particularly when games run later than planned.
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12.5 Grading Procedures
Grading of all team sports, IMG Sports Academies, IMG-equivalent tennis, golf, soccer, basketball, swimming, and baseball programs, intramural/club sports, and physical education programs will be as follows:
Grades FF-PK
M = meets expectations
P = progressing developmentally
T = time needed for development
E = exceeds expectations
– = not applicable at this time
Grade Kindergarten
M = skill mastered
S = satisfactory
R = readiness (needs more time & experience)
N = needs improvement
– = not evaluated at this time
Grades 1-3
E = excellent
S = satisfactory
I = improvement shown
N = needs improvement
U = unsatisfactory
NA = not applicable
Grades 4-12
A = excellent
B = very good
C = competent
D = minimum passing grade
F = unsatisfactory
Components that make up an interscholastic team sport, IMG, IMG equivalent, intramural/club sport, or PE grade:
- Attendance
- Attitude - participation
- Leadership
- Knowledge of the sport
- Performance - skill level
- Appropriate dress
- Written evaluation (teacher/coach’s discretion)
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12.6 Important Additional Notes
To be eligible for the Head of School’s List, Director’s List, or the Honor Roll, a student must earn nothing less than a B- in athletics and/or physical education. Required sports and /or PE class dress appears under the dress code section of the Family Guide.
Students are expected to be dressed in the required uniform daily. Failure of students in grades 6 through 12 to dress out will result in the following:
- Students not dressed out 3 times in any interim: grade drops one letter;
- Students not dressed out 6 times in any interim: grade drops two letter grades;
- Students not dressed out 9 or more times in any interim will receive an “F” for that grading period; if the teacher deems it necessary, students not dressing out 6 or more times will be required to stay after school, as well.
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12.7 Credit Requirements and Information
Physical Education and Athletics: Middle School
All students in Middle School are required to take physical education/athletics. Students must maintain a cumulative GPA of 2.0 (on a 4.0 unweighted scale) or better to be eligible to compete in interscholastic athletics.
Middle School students will meet their requirements with any of the following:
- successful participation in physical education classes meeting daily throughout the academic year;
- successful participation in one (1) or more of the following interscholastic team sports with the balance of the school year spent successfully in the physical education program:
- Baseball
- Basketball
- Cheerleading
- Cross-Country
- Dance
- Football
- Golf
- Soccer
- Softball
- Swimming & Diving
- Tennis
- Track & Field
- Volleyball
- Wrestling
- successful participation in interscholastic sports and/or the physical education program in any combination;
- successful participation for a full academic year in an approved athletic program outside of the school’s program.
All students enrolled in programs outside of the school must be subject to close, professional, adult supervision. Students are required to spend a minimum of 10 hours per week to satisfy PE requirements.
It will be the responsibility of the student participating in activities outside of the school to provide their adult supervisor with a progress report form each grading period. Adult supervisors will be required to grade the student and sign the form. Students must then turn in the progress report to the Athletic Director before the grading period ends.
Middle School students who train with private athletic coaches are required* to leave campus at 2:10 p.m. to begin their training program.
*Middle School students who elect to earn their PE credit outside of the school’s programs must be picked up from school each day at 2:10 p.m. Attending a 7th period study hall is not an option for Middle School students who earn outside of school PE credits.
Physical Education and Athletics: Upper School
Students must maintain a cumulative GPA of 2.0 (4.0 unweighted scale) or better to be eligible to compete in interscholastic activities. A minimum of one (1) credit is required for graduation.
A half-credit may be earned (per sport played) by a student who participates successfully in any of the following varsity, jv, or freshman level sports:
- Baseball (v/jv)
- Basketball (v/jv)
- Cheerleading (v/jv)
- Cross-Country (v)
- Dance Team (v/jv)
- Football (v)
- Golf (v/jv)
- Soccer (v/jv)
- Softball (v/jv)
- Swimming & Diving (v)
- Tennis (v/jv)
- Track & Field (v/jv)
- Volleyball (v/jv/freshman)
- Wrestling (v/jv)
A half-credit will also be earned by students who successfully complete one semester in the physical education, IMG, or equivalent sports programs.
A full (1) credit will be granted per year for any of the following:
- successful participation in physical education classes meeting daily throughout the academic year;
- successful participation as a physical education Class Assistant throughout the academic year;
- successful participation in one (1) of the above team sports with the balance of the school year spent successfully in the physical education program;
- successful participation in ‘Life Management’ course (one semester) and/or ‘Weight Training and Conditioning’ course (one or two semesters), and/or ‘Athletic Training’ course (one or two semesters), the balance of the school year spent successfully in the physical education program, and/or participating in one or more of the above team sports;
- successful participation for a full academic year in one of the IMG Sports Academies (baseball, basketball, golf, swimming, soccer, or tennis) or an IMG-equivalent sports program.
A one-fourth credit (per sport season) may be earned by a student who:
- is a manager/scorekeeper for an athletic team;
- works as a game-day assistant.
Upper School students may earn physical education credit for golf, lacrosse, sailing, swimming, tennis, and other approved activities pursued outside of Saint Stephen’s Episcopal School, if they practice regularly on their own. The ultimate decision regarding the appropriateness of any such activity will rest with the Head of School. It must be understood that all such programs must be subject to close, professional, adult supervision. The number of hours spent (on average) per week will determine the amount of credit that will be received. Generally, successful participation (for the entire school year) of a minimum of 10 (ten) hours per week will enable a student to earn one full credit for the year.
It will be the responsibility of the student participating in activities outside of the school to provide their adult supervisor with a progress report form each grading period. Adult supervisors will be required to grade the student and sign the form. Students must then turn in the progress report to the Athletic Director before the grading period ends.
Students in grades 9 through 12 who attend IMG Academies or train with private sport coaches are permitted to leave campus at 12:40 p.m. to begin their training program.
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